Boat & watercraft rentals
Boat rental management software built for a fleet that runs hard
Boats get used hard and break — and every hour on the trailer is lost revenue. RecHQ puts preventive maintenance, USCG inspections, staff scheduling, and waivers in one app so nothing sidelines your fleet.
Built for the way boat rentals actually run
Equipment that gets used hard and breaks, where downtime is lost revenue.
Downtime is lost revenue
A boat waiting on a part or an overdue inspection isn't earning. Preventive schedules and instant breakdown tickets keep vessels on the water instead of on the trailer.
COI deadlines sneak up
USCG Certificate of Inspection dates don't wait. RecHQ turns an approaching COI into a guided checklist with everything you need to walk in ready.
Waivers and dock checklists live everywhere
Signed waivers, pre-departure checks, and fuel logs shouldn't live on clipboards and three different apps. One system captures them with the rental.
Seasonal, high-turnover crews
New dock staff every season means training and SOPs have to be instant. Courses and an AI assistant that reads your own docs get crews productive fast.
Compliance & Inspections
USCG Certificate of Inspection (COI), handled as a checklist
For inspected passenger vessels, the Coast Guard COI is non-negotiable — and a missed date can pull a boat from service. RecHQ watches the calendar for you.
When a COI comes due, RecHQ automatically opens a ticket with these sub-checklists organized and assigned — so you walk into the inspection prepared instead of scrambling.
- Confirm hull, deck, and machinery inspection items
- Verify lifejackets, ring buoys, and required PFD counts
- Test fire extinguishers and fixed suppression systems
- Check navigation lights, sound signals, and backfire flame control
- Review the stability letter and placarded capacity
- Confirm crew licensing and drill records are current
One app for the whole operation
The RecHQ features boat rentals lean on hardest.
Maintenance & Inventory
Schedule preventive maintenance by asset, open reactive tickets the moment something breaks, track parts and inventory, and let AI surface trends across your maintenance history.
Learn moreCompliance & Inspections
Configurable compliance and inspection triggers automatically generate tickets with organized sub-checklists — so an inspection coming due becomes a clear, guided task instead of a scramble.
Learn moreOps Hub
A single queue for everything that needs attention — maintenance, compliance deadlines, training reminders, unfinished checklists — with priority, assignment, and due dates in one view.
Learn moreCustomer Forms
Digital waivers and customer intake forms that capture what you need up front — no clipboards, no missing signatures.
Learn moreTeam Operations
Staff scheduling, time clock, task assignment, daily staff checklists, and built-in team chat — the moving parts of a shift, in one place.
Learn moreAI Assistant
The AI Assistant reads your own SOPs and operational documents to answer staff questions on the spot, and surfaces trends hiding in your maintenance tickets before they become breakdowns.
Learn more“We run boat rentals on Tampa's Riverwalk. When our own COI comes due, this exact checklist opens in our own queue.”