Compliance & Inspections
Compliance software for regulated rental operations
Coast Guard inspections, trailer registrations, insurance renewals, certification expirations — RecHQ turns every deadline into a guided checklist, weeks before it bites.
Tell RecHQ what's regulated
Set up your recurring obligations once — annual inspections, registrations, certifications, renewals — with lead times that give you room to act.
- Recurring triggers per asset, person, or business
- Configurable lead time before each deadline
- Covers regulatory, insurance, and internal standards
Deadlines become guided tickets
When a deadline approaches, RecHQ opens a ticket with the full sub-checklist attached — every document to gather and item to verify, in order.
- Auto-generated tickets with sub-checklists
- Assigned, prioritized, and dated automatically
- An inspection becomes a task list, not a panic
Keep the proof
Completed checklists, photos, and sign-offs stay on the record — so when someone official asks, the answer is a search, not a filing-cabinet dig.
- Completion records with photos and notes
- Full history per asset
- Audit-ready documentation
Works even better together
Ops Hub
A single queue for everything that needs attention — maintenance, compliance deadlines, training reminders, unfinished checklists — with priority, assignment, and due dates in one view.
Learn moreMaintenance & Inventory
Schedule preventive maintenance by asset, open reactive tickets the moment something breaks, track parts and inventory, and let AI surface trends across your maintenance history.
Learn moreTraining & Knowledge
Build courses, assign employee training, track training and document completion, and keep an operational document library your whole team can reach.
Learn moreFrequently asked questions
What kinds of deadlines can RecHQ track?
Anything recurring or dated: USCG Certificates of Inspection, state registrations, insurance renewals, staff certifications like CPR or captain's licenses, and your own internal standards.
We run a small operation without heavy regulation. Is this still useful?
Yes — the same system handles internal standards like weekly safety walkthroughs or monthly deep-cleans. If it recurs and matters, RecHQ keeps it from slipping.
Does it track staff certifications too?
Yes. Certifications and credentials get expiry dates, and RecHQ raises a ticket before they lapse.